Protect That Important Piece of Paper in an A4 Box Or Presentation Binder

Imagine a world without paper. Although we have things like email to communicate with people across the globe, paper has a huge part to play in the life of everyone. Whether you are writing the shopping list, drafting that all important business proposal or printing out some work done on your computer, paper has a huge functionality, without which we would struggle to satisfactorily live our lives.

When at work you will most likely be surrounded by paperwork all over desks which can look unsightly and disorganised. Messy desks are the most common reason for important documentation getting lost, so in any form of business it is vital that you are organised and keep all paperwork secure and together.

The most popular sized sheet of paper is A4, so an A4 box could be the perfect solution for keeping things like invoices, letters and bills. Your box need not be black as a variety of colours are usually available which can liven up a dour looking office. You could even colour coordinate your A4 boxes so that you can instantly recognise where a particular batch of paperwork is. Most boxes will also come supplied with a plastic sheet or strip of paper on the side so that you can note what the contents are, especially useful for locating documentation quickly.

If you have a batch of information that you need to show to a potential client or business partner, then presentation binders offer the best way of guiding them through your work. You can also choose the capacity of your binder, the more capacity you have, the bigger the amount of paper you can store in it.

Recognition within the work place also has an important part to play so that staff can easily be differentiated. A badge holder can help you identify a staff members name and job title.

Tips to Create a Successful Presentation in the Workplace

If you are working in a company, you may be asked for giving a professional presentation. You may have to give a presentation for your clients, coworkers, or even for your customers. If you find difficulty to speak in front of people, there are several ways that you can learn to create a successful presentation in your workplace. So, just check out the following tips and get the best result your presentation.

As the first step, you need to make an effective preparation for your presentation. You need to gather figures, various types of facts, and the other types of information. You have to do it quickly after you are being assigned as the presenter of presentation.

After you have gathered all the information that you need to prepare for your presentation, the next step that you need to do is to organize your data into a neat outline. It is because the organization can be the key of success for your presentation.

For the third step, after you have organized and gathered the information, you can use Power Point to display the material you are going to present. The interactive computer slide technology becomes a big hit among professionals the business sector today.

The fourth step is to write your script of the things that you want to present with each slide. It is important for you to practice your script over and over again. This can help you to come across in more professional tone with the audience.

The fifth step that you need to do in creating a successful presentation in the workplace is to think about some questions that may appear from your audience. Then, you can make some lists about the answers in which you memorize. It can help you to get your presentation runs more smoothly.

The sixth step is to catch the attention from the audience when you are speaking in the professional environment. It is known that there is thirty seconds rule for all professional public speaking engagements. It is believed that if you fail for capturing your audience’s attention within the first thirty seconds, you will be likely to lose their attention for the rest of your presentation. In this case, you have to develop rapport with the listening audience.

Lastly, if you want to make sure about the success of your presentation in the professional environment, you need to make your point as quickly as possible. You also have to make sure that you are periodically reviewing these information sessions throughout the professional presentation.

What Can Make Or Break Your PowerPoint Presentation

At a workshop recently I heard someone giving a talk which was really interesting and I took away some valuable points from it. So it got me thinking about what makes a good presentation. Now, I’ve designed a lot of PowerPoint presentations in my time but I’ve delivered very few of them. Like a lot of people, the thought of standing up in front of a group makes me nervous. However, others can stand up for an hour and speak off the cuff about their subject, and make it interesting and memorable. How do they do it? OK, there are a few people who are natural public speakers, but for most of us, it takes a lot of preparation to stand up and speak clearly and concisely about our subject.

So from my experience of both creating and listening to presentations, I’ve put together some tips of what I think can make or break a presentation.

Do

  • Rehearse your speech and ideally get someone to listen to you or record yourself.
  • Use humour and a personal story to open the presentation but be appropriate.
  • Know the message you are trying to get across and stick to the key points.
  • Keep the colour scheme simple and ensure the text is readable against the background.
  • Have the same slide design throughout the whole presentation.
  • Put your company branding and logo on the presentation to make it look professional and help build a relationship with your brand and the audience.
  • Keep animations and transitions to a minimum so they don’t confuse and distract the audience.
  • Use creative ways of presenting your information eg, pictures, charts, and animations which will grab people’s attention.

Don’t

  • Speak without any preparation or notes unless you’ve done it successfully before.
  • Start the presentation without checking that everyone can hear you.
  • Don’t wander off the subject, and if you do, ensure the audience knows why and quickly come back to it.
  • Use technical language, acronyms or jargon unless it is relevant for your audience.
  • Read from a script – it can sound stilted and prevents you from making eye contact with the audience.
  • Put everything you want to say on the PowerPoint slide and then just read it out.
  • Overload the slide with too much graphics or animation. They should be used to make the message clearer not confuse the audience.
  • Use different formatting and colour schemes on each slide.

Perhaps you have other tips to add to the list? However, it’s important to remember that a clearly delivered and well-designed presentation will promote you and your business professionally and effectively to your audience.